Accessibility
Flame Con strives to be as accessible as possible, so that everyone in our community can participate fully.
Accessibility Supplies
Accessibility supplies can be requested at info tables and by reaching out to accessibility@flamecon.org. To ensure we have the supplies you need please reach out before the convention.
Current Flame Con Accessibility Supplies include:
– Magnifiers for low vision
– Masks
– Fidget toys
– Ear plugs
– Menstrual Pads
Bathrooms
Gender Neutral: All restrooms are gender neutral for the convention and will be labeled as such. Anyone may use any bathroom, regardless of gender. Waste disposal bins will be available in all stalls.
Wheelchair Accessible: Each floor of the convention space contains single occupancy, wheelchair accessible bathrooms. These are located near the elevators.
Sharps Bins: Each bathroom will contain a suitable sharps disposal bin which may be used as needed.
Masking
In order to limit the spread of contagious illnesses, we strongly encourage attendees to wear face masks while in the convention space. We will provide masks at the convention free-of-charge for all attendees.
FlameCon Staff and Volunteers are still required to wear masks.
We encourage attendees to consider their health and the safety of the community– this includes being up-to-date on vaccines, staying home when you’re ill and testing if you are able.
Panels
Presenter Audio: Each panel and workshop will have microphones available for the panelists and presenters to use during their talks so that they may be heard clearly around the entire room.
Captioning: We encourage all presenters with video content to caption their content, but we are unable to guarantee all content will be captioned.
Accessible Seating: Space in each panel room will be designated for wheelchair users and those who need to be close to the panelists for lip reading.
Quiet Space
Quiet Lounge: Flame Con offers a Quiet Lounge for anyone needing a quiet place to sit and be away from the crowds. This space may be used by anyone during the con. Come take a break when you need it, no matter the reason.
Requesting Accommodations
If you have questions or need accommodations, please email accessibility@flamecon.org with the details of your request and the days you will be attending the convention. We will do our best to fulfill all reasonable accommodations or find a suitable workaround.
To ensure sufficient time for us to fulfill your request, please contact us no later than August 1st.
Service Animals
Flame Con follows all current regulations as defined by the ADA.
All service dog handlers must be in control of their service dogs at all times. Service dogs will be expected to be reasonably quiet and well-groomed, and will be entirely the responsibilities of their respective handlers. Any service dog found to be out of their handler’s control, aggressive, or un-housebroken will be asked to leave the venue. In this case, the service dog handler may be allowed to return without the animal and offered reasonable accommodations.
Ally Awareness
Allies Can Contribute to Making Flame Con Accessible
Everyone has a right and a responsibility to speak up for accessibility. As an able bodied person, there are many ways you can help make Flame Con a more welcoming and enjoyable experience for disabled people. You can contribute by:
- In order to ensure that those who need access to elevators are able to use them, please take the stairs if you are able to do so.
- The hall space between areas can easily become full of people, please help maintain a clear traveling area and do not sit or stand in designated traffic paths.
- Panel, workshop, and performance areas will have designated seating for accessibility access. Please respect these areas and keep accessible seating available for those who need them.
- Please keep scents and perfumes to a minimum amount, as they can be unpleasant or cause harm to many individuals. Smoking may only be done in designated areas outside the convention space.
- Please refrain from petting, distracting, or taking photos of service animals as this prevents them from providing the assistance they are there for.
- Do not assume a disabled person needs or wants help. Please ask for consent before helping. Do not be offended if they decline your offer. And if they do accept, listen to the details of how they would like help before acting.
- Please be courteous and respect people’s privacy by not commenting on their ability or disability, their necessary accommodations, their gender identity or presentation, or any aspect of their personal identity which they may wish to keep private.