Vendors

Why a lottery?

In 2018, after three years of incredible growth, Flame Con sold out of Vendor tickets in 7 hours! That kind of success would not have been possible without you – our fierce and fabulous community.

The reality is “first come, first served” doesn’t serve folks who aren’t able to purchase a table in that small window of time. A lottery gives everyone a level playing field.

The Process

The Vendor Lottery will be for Full and Half tables only. Please contact Sponsors@flamecon.org for Publisher table sales.

    1. Registration will open on January 8th. Vendors should visit www.flamecon.org/vendors to complete the registration form between January 14th and February 14th, 2019.
    1. Once registration is closed, table recipients will be selected until capacity is reached. A waitlist will be created.
  1. Results of the draw will be emailed by February 27th.
    • Table recipients: A link to purchase the table will be emailed on February 27th (This date was pushed from February 20th to account for the relaunch of the application form). You will have until March 17th to complete your purchase. (This date was pushed from March 10th to account for the relaunch of the application form)
    • Wait-list: If you do not receive a table in the initial draw, you will be notified that you’ve made the waitlist. If a table becomes available, you will be notified.  Emails asking for notification may cause your removal from the waitlist.

How do I apply for the lottery?

Go here: https://goo.gl/forms/Al2in61giSAlb9T33

For those who plan to apply, we’ve outlined the changes below:

The Lottery

  • The lottery process will be split between returning vendors (67%) and new vendors (33%).
  • Our estimates of this year’s number of attendees indicate we’ll be able to increase the number of vendor spots by 20%.
  • No vendor will be judged on the content they will sell. Our team will continue to check that those who enter the lottery do not violate our policies. (Eg. Vendors must not violate our weapons policy, or sell items prohibited by state law or hotel rules, such as food or drink.)
  • All vendors removed from the lottery will be contacted.

Table Options

Flame Con 2019 will be offering four types of lottery tables: Half, Standard, Shared Standard and Community Tables.

  • Half Tables – $150
    • 3 feet in length
    • Comes with 1 badge, 1 chair
  • Standard Tables – $300
    • 6 feet in length
    • Comes with 2 badges, 2 chairs
    • Cannot be shared.
  • Shared Standard Tables – $300
    • 6 feet in length
    • Comes with 2 badges, 2 chairs
    • Shared between two people, registered & drawn from the lottery together with contact for both tablemates included.
  • Community Tables (Cannot be used for selling)
    • 6 feet in length
    • Comes with 2 badges, 2 chairs
    • Intended for community outreach, non-profit, charitable organizations, etc.

A few notes…

  • Additional  badges may be supplied for vendors with ADA needs upon request for no additional charge.
  • Vendors who may need assistance will also have the opportunity to purchase additional badges at a reduced cost.
  • The entire Exhibit Hall is set up ‘artist alley’ style, with tables behind and next to you. There will be limited space behind you for storage and/or signage.
  • Please be mindful of the vendors & artists around you when planning the set-up of your space.

Tables may not be transferred or sold. If for any reason you cannot attend Flame Con, please contact vendors@flamecon.org and your space will go to applicants on the waitlist.